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Unfinished Inc. Policy and Procedure: Reporting Misconduct

Purpose
The purpose of this policy is to protect minors who participate in Unfinished Inc.'s Templars program, ensure compliance with all mandatory reporting laws, and provide clear procedures for staff and volunteers to follow if misconduct, abuse, or molestation is suspected or disclosed.

Policy
Unfinished Inc. maintains zero tolerance for any form of misconduct, abuse, molestation, or neglect. All Unfinished staff, contractors, volunteers, and parish staff are to operate as mandated reporters. They are responsible for reporting suspected abuse to the appropriate civil and ecclesial authorities immediately. Failure to follow this policy may result in disciplinary action, termination, and possible legal consequences.

All staff and volunteers ministering to minors in the name of the Church, through their participation in the Templars chapter, must complete the Safe Environment training offered in their respective diocese.

Definitions

Abuse/Molestation: Includes physical, sexual, emotional abuse, and neglect.
Minor: Any individual under 18 years of age (or as defined by local law).
Mandated Reporter: Any staff, volunteer, or representative of the organization who has knowledge of or suspects abuse.

Procedures for Reporting

Immediate Safety
- If a child is in imminent danger, call 911 immediately.
Internal Notification
- Immediately notify the parish or diocesan Safe Environment coordinator.
- Document the concern using the organization's Incident Reporting Form at GoTemplars.org/report-misconduct (include date, time, individuals involved, and factual observations only — no opinions or assumptions).
External Reporting
- Contact the appropriate state Child Protective Services (CPS) or Department of Children and Families hotline as required by law.
- Reports must be made within [24 hours or as legally required] of suspicion or disclosure.
Confidentiality
- All reports are confidential and shared only with appropriate authorities and designated organizational leadership.
- Retaliation against reporters is strictly prohibited.
Follow-Up
- Unfinished staff will ensure compliance with authorities' instructions.
- The Executive Director and Board (if applicable) will be informed as appropriate.

Prevention & Training

All staff and volunteers must complete, and keep up to date, their diocesan Safe Environment training for child abuse prevention, recognition, and reporting.
Background checks, included in Safe Environment certification, are required prior to working with minors.
Policies are reviewed and updated annually.

Acknowledgement
All staff, volunteers, and contractors ministering to minors in the name of the Church must sign an Acknowledgement Form (see checkbox below) stating that they have read, understand, and agree to follow this policy.

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Expiration Date of Safe Environment Training

I acknowledge that I have read, understand, and agree to follow the Unfinished Inc. Policy and Procedure for Reporting Misconduct as outlined above. I understand my responsibilities as a mandated reporter and commit to completing all required Safe Environment training.